Overview
The stand's front page: unread messages, leads captured, how complete the profile is, and the next things worth doing.
Exhibitor portal
Booth teams sign in with an emailed link and work their stand from a browser: answer the attendees who message it, work through the leads it has captured, and keep its listing current. You add the stands and their teams. The day-to-day stays with them.
Booth B12 · Exhibitor workspace
Aurora Robotics
Why stands need their own login
Without a place of their own, every exhibitor request comes through you: fix our description, who messaged us, send us our leads. The portal gives each stand that place, inside the limits you set.
A listing you maintain for someone else is only as current as their last email to you. A listing they maintain themselves stays current.
New people arrive on build-up day. Issuing and resetting passwords for each of them is work nobody has time for.
When attendees can message a stand, someone at that stand has to see it and reply. That person is not on your team.
The stand does the follow-up. Its leads should be in front of its own team, not in a file you forward after the show.
For booth teams
The stand's front page: unread messages, leads captured, how complete the profile is, and the next things worth doing.
Messages from attendees arrive live. The team replies as the stand, with the person's details beside the conversation. More on attendee chat.
One list for badge scans, photographed business cards read by AI, and conversations saved from the inbox. Search it, filter by type, and add follow-up notes. See lead capture.
The stand edits its own listing, the one attendees browse in the app and find on the floor plan. Fields you keep for yourself show as locked.
Accept messages or pause them, write an automatic first reply, set one-tap conversation starters, and print the stand's scan-to-chat QR.
A rep enters their email and gets a sign-in link. No password, no app to install, and it works on a phone or a laptop.
How a stand goes live
You set a stand up once. After that, its team signs in and works it without coming back to you.
Add exhibitors one at a time, or upload the stand list as a CSV. Map the columns, check the flagged rows, then import.
Portal, Lead Scan and Chat are separate switches for each stand. Set them one stand at a time or for a selection in bulk.
Add each rep to the stand's team by email, and send them an invitation if you like. You can also give the stand a self-join link that registered attendees use to join its team.
Reps sign in with an emailed link, finish the profile, write a greeting and print the chat QR. From then on the stand runs itself.
For the organizing team
Stands edit their own listing and work their own inbox and leads. You decide which fields they can change, what each stand is switched on for, and how exhibitors appear to attendees.
FAQ
No. The portal opens in a browser on a phone or a laptop. Reps sign in with a link emailed to them, so there is no password and nothing to download.
The reps on that stand's team. The organiser adds them by email, or gives the stand a self-join link. A rep enters their email on the sign-in page and receives a link. Removing someone from the team takes effect straight away.
Yes, for the fields you let them edit. Fields you mark organiser only appear locked in the portal. The portal edits text and choices; files such as a logo, product images or a brochure are uploaded from the organiser's dashboard.
The conversation appears in the stand's inbox as it arrives, and the team replies as the stand. If the stand has written a greeting, it is sent as an automatic first reply. A stand can pause its chat, and the organiser can switch chat off for any stand.
From badge scans and photographed business cards captured by scanning accounts linked to the stand, and from conversations the team saves from the inbox. They all land in one list in the portal, where the team can search, filter and add notes.
Yes. Turning off Show in the attendee app keeps a stand out of the exhibitor list, the floor plan and booth chat. Its record, team and leads stay in place, and its portal keeps working.
Yes. Upload a CSV, map the columns to your exhibitor fields, review any flagged rows, and import.
For organizers
A portal for each exhibitor: a live inbox, one lead list, and a listing the team keeps current, signed in by emailed link.