Private events for industry professionals
Delegates book discussion and partnership meetings with the peers they came to meet. A required note means every request says what it is about, so people can decide quickly. See business matching events.
Meeting requests
You set the meeting days, hours and length. Attendees open the times they are free, and others request one of those times with a note. Accepted meetings land in both people's schedule, with no double-booking.
Meetings · Find people
Request a meeting
Open times Tue
Why a meeting programme
People with a time and a place usually do. Meeting requests turn "we should talk" into a confirmed slot that both people can see.
Every attendee chooses from the same grid of times, in the event's timezone. "14:30" means the same thing to both people.
Nobody can be booked until they open a slot. Opening one is their consent, so requests go to people who asked for them.
Once a meeting is accepted, that time is taken for both people. Other pending requests for that time close on their own.
A report shows how many meetings were requested and accepted, and a CSV lists who met whom.
Where meeting requests work best
Delegates book discussion and partnership meetings with the peers they came to meet. A required note means every request says what it is about, so people can decide quickly. See business matching events.
Sellers open the times they can take meetings, and buyers request the suppliers they want to see. A limit on unanswered requests stops anyone asking everyone at once. See tradeshows.
Employer representatives open appointment slots, and students book a time to talk. Short slots of 15 or 20 minutes fit more conversations into the day. See career fairs.
How it works
Five steps, and the organiser only does the first one.
Pick the meeting days, or leave them on the event's own dates. Set the hours and a meeting length of 15, 20, 30, 45 or 60 minutes. A preview shows the exact times attendees will choose from.
In My slots, attendees tap the times they're available, or select a whole day. Times that are already booked stay locked.
Find people lists everyone with open slots, searchable by name, company or role. Pick one of their open times, add a note, and choose whether to share your business card if they accept.
The request appears under Requests. The person asked accepts, or declines with an optional message, such as a suggestion of another time. The requester is emailed either way.
The meeting appears in both people's Schedule, with where meetings happen. Clashing requests for that time close automatically, and either person can cancel with a note if plans change.
For attendees
Meetings has four tabs in the event app: My slots, Find people, Requests and Schedule. Attendees reach it from a My meetings row on their Me page.
Tap to open or close times, one day at a time, or select a whole day. Past days are hidden, and times that have passed can't be picked.
Everyone with open slots, with name, role and company, and how many times they have open. Search narrows it down.
Requests received, to accept or decline, and requests sent, which can be withdrawn while they wait for an answer.
Accepted meetings, upcoming first, with the time, the other person, the note and where to meet.
Each side chooses whether to share their card. Contact details show only once a meeting is accepted, with a Save to contacts button.
A new request, an accept, a decline or a cancelled meeting is emailed to the other person, with a link back to the app.
For the organizing team
Setup is four numbered steps. The request rules are optional, and the defaults suit most events.
FAQ
The organiser sets the meeting days, hours and meeting length. Attendees open the time slots they are free for, and others request one of those slots with a note. The person asked accepts or declines, each step is emailed to the other person, and accepted meetings appear in both people's schedule.
No. Only attendees who have opened at least one time slot can be requested, and every request has to be accepted before it becomes a meeting.
An accepted meeting takes that time for both people. Any other pending requests that needed either of them at that time are closed automatically.
15, 20, 30, 45 or 60 minutes. You also set the hours of each day and which days meetings run, in the event's timezone.
By email. A new request is emailed to the person asked, and an accept or decline is emailed to the person who asked. Requests also appear in the app under Requests. Emails can be switched off in setup.
Yes. You set how many unanswered requests one person can have at once. They can send more as answers come back.
If you allow it, each side of an accepted meeting can choose to share their business card. Contact details show only once the meeting is accepted.
A dashboard of requests, accepted and declined meetings, response times, the busiest hours and the most requested people, plus a list of every request that exports to CSV.
For organizers
Time slots you set, requests people opt into, emails on every answer, and a report of who met whom.